HVAC lead generation pricing: $750, $1,500, or $2,500 per month — published, flat, never per lead

So you can judge our pricing against the field, here is what published guides and pricing pages showed when we checked them on August 7, 2026:

Figures belong to their sources on the dates shown and change over time; the Callbox range is third-party reported, not Callbox-published. We link sources so you can check them — the same standard we apply to every prospect we hand you.

Lower price here buys smaller volume, not lower standards. Each tier caps monthly record volume (~40 / ~100 / ~150), every researched prospect is cited individually, and we deliberately cap how many clients we take on. We are also a new company earning a track record in public — our pricing reflects that instead of pretending otherwise. What lower price never buys, here or anywhere: guaranteed replies, appointments, jobs, or revenue. Anyone selling a guarantee is selling the churn math behind it.

Day 0 is the day the agreement is signed and the first payment clears — no work begins before it. From there:

Which of these apply to you depends on your tier. Lead Engine ends at handover: you receive the agreed job profile, your own history cleaned and ranked, the researched and cited partner list, and the scripts — and you run the sending yourself, so the mailbox, approval, warm-up, sequence and reply-triage phases below are not part of that tier. Outreach Engine and Appointment Engine include all of them.

• Day 0 — Agreement signed, first payment receivedThe clock starts here and not before — no work begins until the agreement is signed and the first payment has cleared.
• Days 1-2 — You fill in the onboarding formAbout 30 minutes. What you do, where you work, what you can and cannot claim, and who your best customers actually are.
• Days 2-4 — We draft your ideal-customer definition and send it for sign-offWho we should be reaching, and just as importantly the bad-fit exclusions we screen out. You correct it; we do not proceed on a definition you have not seen.
• Your pace — You export the demand you already ownThis is the step that sets the whole schedule. Past customers, open and expired estimates, lapsed maintenance plans, missed calls. We cannot research, buy, or infer these — they are your records and only you can send them. Nothing is contacted until they are imported and you have approved the list.
• Days 3-5 — We arm the mailbox you ownMessages go out from your sending identity, never ours, so you can open the sent folder and read exactly what went where.
• 3 business days — You approve the setup and the first batchTargeting, messaging pattern, and the first batch of messages, in your words before anyone reads them. If you do not respond we hold — silence is never taken as approval.
• About a week in, once the steps above are done — First messages go out — deliberately slowlyWe start at 5 a day for the first three days, 10 a day for the next three, then up to full volume. Starting slow protects your domain's reputation; a mailbox that opens at full speed gets filtered, and that is not recoverable in a month.
• About two weeks per prospect — Each prospect gets a short, spaced sequenceUp to 4 touches, at least 3 days apart, each one adding something new rather than chasing. Anyone who asks us to stop is suppressed immediately, in code, permanently.
• Ongoing, same day — Replies are triaged as they arriveInterested replies are qualified against the criteria you set. Opt-outs are processed automatically the moment they land.
• Day 30 — First full reviewWhat went out, what came back, what we change for the next month. This is also the honest checkpoint on whether this is working.
• Day 30 onward — Month-to-month from hereIt renews monthly until you stop it. Either side can end it on 14 days' written notice, and you keep everything built for you — the lists, the scripts, the trackers.

These are the timings we work to for the parts of this we control. They describe our activity, not your results. The steps marked as yours set the real pace — we cannot start outreach before your records are in and approved.

Two lanes, kept strictly separate, and the difference changes what you have to do.

Homeowners come from you, never from us. We do not, and will not, cold-source your buyers. Homeowners are private individuals, and a homeowner list assembled by a stranger is exactly the kind of list this service exists as an alternative to. Instead the campaign runs on demand you already own: past customers, open and expired estimates, lapsed maintenance agreements, missed calls and prior enquiries, exported from your own system. We cannot research, buy or infer those records — only you can send them — and nothing is contacted until they are imported and you have approved the list.

Referral partners we do research. Builders, general contractors, property managers, realtors, plumbers, electricians and home inspectors are businesses, not private individuals, so those we source from free public sources for you. Every record carries the public source it came from, a fit reason and a confidence note, and nothing without a citation can be contacted.

This is enforced in code, not by policy: a record claiming to come from your own customer base that is not in the list you approved is blocked before it can be contacted. It is also the step that sets your start date — the export is usually the longest pole, so it is worth starting it early.

The fee is flat and billed in advance, and the engagement renews monthly until you cancel. There is no setup fee, no minimum term, and no early-termination fee. Either side can cancel for any reason on 14 days’ written notice by email.

On refunds we would rather be blunt than vague: the current month is non-refundable and is not prorated, because the fee is earned as that month’s research, writing, sending, and reporting is performed. If we have not begun work on a period, we refund it in full. We do not refund on the basis that a result did not happen — we never promise one, so there is nothing to refund against. The one make-good we do offer: if a prospect we delivered fails our own cited-source verification standard, we replace it at no charge within the same month.

When an engagement ends you keep the work from every period you paid for — the prospect research, the scripts, the drafted messages, and the trackers — plus the current suppression and opt-out list, handed over within five business days. Read the full billing, cancellation, and refund terms.

If you have no clear offer, no capacity for new work, or nobody to answer interested replies within a business day, fix that before buying pipeline help from any vendor — including us. The free pipeline audit exists partly for this: sometimes it shows the bottleneck isn’t your targeting, and you deserve to learn that for free.